5 ways to use Apple voice dictation

blogEntryThumbnailAs I've had access to voice dictation on my Apple MacBook Pro and iPhone for the last year or so, I have been using it more and more to increase productivity (as long as it’s working properly). I use voice dictation several times each day for leisure and professional purposes. Here are 5 ways that I use voice dictation on the MacBook Pro and iPhone:

1. Composing multi-paragraph documents

Since it can be difficult for me at times to begin writing a multi-paragraph document, voice dictation gets me started and keeps me going when writing blog posts, reports and proposals. I just have to remember to dictate formatting (e.g., “new line,” “new paragraph”) and punctuation statements (e.g., “comma,” “period,” “question mark”), then proofread the document carefully for dictation errors. Otherwise, the document appears as a poorly formatted written composition with typos.

It’s also important to note that voice dictation can only convert a limited amount of speech (approximately 30s) to text. It takes some time to feel comfortable with continually activating voice dictation after each chunk of text is converted. Just remain patient and you will soon see how composing sentences and paragraphs via voice is significantly faster than typing.

2. Brainstorming and reminding

When I have a thought that I don’t want to forget, I use voice dictation to brainstorm ideas and set reminders. Whether I have a good idea for an app feature, or I need to remember to take out the trash, voice dictation enables me to do either quickly. The efficiency is great because I’m typically in the middle of doing something else.

3. Calendaring events

Using Siri (the intelligent iOS assistant), I can quickly and easily schedule an event such as a staff meeting. For example, I can activate Siri and say, “Schedule a staff meeting for Tuesday, April 9th at 2 PM.” Then, all I need to do is confirm the event and configure additional options such as an alert.

4. Finding contact information for businesses

If I’m somewhere unfamiliar, I can use Siri to help me find a business. For example, if I’m on a work trip and I want to go out for food, I use Siri to ask, “Where are nearby restaurants?” The results provide nearby restaurant information with hours, a map, and reviews from Yelp to help me find quality food.

5. Texting and emailing

Texting is very easy with voice dictation, especially since abbreviations are acceptable input and punctuation is rarely necessary. Emailing with voice dictation has a slightly higher learning curve, but it’s not impossible. Similar to writing multi-paragraph documents, it’s important to use dictation commands for formatting and punctuation. Additionally, it may seem a little strange at first to dictate emails when others are around, but it soon feels similar to talking on the phone in public.
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